Team & Office Coordinator

Company description

NetReputation is a full-solution Online Reputation Management company focused on serving businesses and individuals across the globe. Founded in 2014, we are the fastest-growing company in the industry, and we have been one of the fastest-growing companies in America for the last four years, most recently placing #238 on the INC 500 fastest-growing companies in Florida list.

The role:

You’re a detail-oriented, multitasker who handles even the most stressful situations with a smile. The busier things are, the better. Fifteen people are waiting for something, and you have it all prioritised instantly without batting an eyelash. You’re helpful to the point that it’s almost super-human. Does someone urgently need a meeting room? On it. Last-minute lunch orders? No sweat.

Responsibilities:

• Plans, coordinates, and ensures department leads schedules are followed and respected
• Prioritizes conflicting needs across departments; handles such matters expeditiously and proactively.
• Assumes a “gatekeeper” role for company schedules, creating win-win situations for direct access to them where needed
• Completes miscellaneous administrative tasks as needed to help scale department leads day-to-day (expense reports, etc)
• Builds relationships across the agency as well as with external clients and vendors which are crucial to the success of the business
• Coordinates travel requests and catering orders when needed
• Manages the day-to-day office operations to ensure that the office environment runs smoothly and in parallel with our company culture and business objectives
• Manages visitors and the greeting of guests in the office
• Manages deliveries and post to the office
• Responsible for managing and restocking office supplies, stationery etc.
• Acts as the primary liaison to building management; coordinating with them regarding maintenance, cleaning and other building operations and services as needed
• Plans and executes company events in collaboration with the People & Experience team to assist in facilitating the company culture
• Manages all health & safety requirements and initiatives in collaboration with the People & Experience team & building management

 Desirable skills and experience:

• Previous admin & office management experience in a fast-paced, dynamic environment 
• Great organizational skills and attention to detail
• Ability to multitask like an octopus working a switchboard
• Proficient in Microsoft Office, Word, and Excel
• Proficient with G-Suite tools (ie Google Calendar, Gmail, etc.)
• Ability to display innovative and creative thinking
• Works collaboratively and builds relationships
• Has a sense of urgency and conveys a positive, “can-do” attitude
• Expert-level written and verbal communication skills
• Proven ability to handle confidential information with discretion