Complete Public Relations Strategy Guide In 2020

Public relations strategy guide

Do You Have a Public Relations Strategy?

Are you looking to expand your business opportunities and expose your valued brand to groups of new people who are likely to be interested in what you are offering?

 

Say hello to public relations.

 

Public relations (PR) represent the way a company communicates and builds relationships with people. It’s how a company markets its brand. 

 

Communication is the way business brands send information to their target audience, which is similar to branding. 

 

The only difference between PR and branding is that PR is more focused on communication, reputation management, and bringing identity awareness, rather than relying exclusively on visual elements, such as logos designs. It’s all about sending a positive message to people about who you are. 

 

And of course, it’s about more than posting something on social media

 

To learn all about public relations and how to develop a successful public relations strategy for your business or brand, read our detailed PR guide below!

 

Request a Free Consultation








Google Analytics Client ID

 

Top 3 Media Public Relations Strategies

 

Public relations are divided into three distinct categories: owned, paid, and earned media.

 

Each one of these PR categories works towards the same reputation-building goal, but each method requires different strategies and action plans to reach that goal.

 

If you want to have an effective public relations strategy, you should be optimizing all three categories listed below. 

 

1. Owned Media

Owned media defines any content that your business controls and is often the go-to strategy for businesses looking to build a PR campaign that enhances their brand and what they represent.

 

In addition, owned media is the most important type of PR-related media. 

 

That’s right, the most important!

 

You should focus on this PR-related media because you have the most control, making it the most valuable kind of media (unlike the other two) which represents your business.

 

Owned media consist of three separate categories:

 

  • Social Media Posts (Facebook, Twitter, Instagram, YouTube, Quora, and many more…)
  • Blog Content
  • Website Copy

 

Each of these categories acts as a virtual home for your PR activity. 

 

People writing about your personal brand or products will, more often than not, reference owned media in their own coverage making it a valuable asset to control.

  

2. Paid Media

A common standard in the marketing world and a must element in any public relations strategy, paid media refers to paying to make your content visible. 

 

Used by different online reputation management services and PR professionals to promote owned media, paid media can be done through different services:

  • Social media advertising
  • Influencer marketing
  • Native advertising
  • Pay-per-click (PPC)

 

Financial investment in PR content is becoming increasingly popular because through paid media you can communicate your key message to more people.

 

Since the majority of social platforms are reducing organic reach for business accounts, it’s a great way to make sure your content gets to its intended audience, the exact people you are trying to reach.

 

3. Earned Media 

This type of public relations strategy can be done through word of mouth or social media – newspapers, Facebook, Instagram, etc.

 

Defined as a tactic to boost conversation around your brand, earned media is often collected from owned media because it gets people talking about your business.

 

Earned media as part of a public relations strategy

 

Earned media, however, is the hardest kind of PR strategy to execute. 

 

It takes the most time and effort — from where also the term of “earned” media.

 

But if you have the resilience and dedication, earned media can be the best way to build your business reputation and brand.

 

And that’s because if your business, product, or services are:

  • Reviewed on industry blogs
  • Praised in customer testimonials on social media
  • Ranked on Google in front of your competition.

… it’s bound to make a lasting impression on your prospects!

 

Request a Free Consultation








Google Analytics Client ID

 

Public Relations vs. Marketing

Although marketing and public relations strategies are very similar in their approach, each one has different goals. 

 

The main goal of public relations is to boost the reputation of your brand through different strategies. This doesn’t always translate into more sales, and it typically includes indirectly promoting your brand through activities, such as press release writing or speaking at industry events. 

 

On the other hand, the main goal of a marketing campaign is to boost sales. Instead of improving someone’s perception of your business, marketing teams focus on driving revenue and boosting profits.

 

Public relations and inbound marketing are closely related, and using them together can achieve the best results.

 

That’s because people don’t buy products, they buy brands

 

If someone is willing to buy your product (because of marketing strategies), it means they’re already connected with the brand (through PR).

 

This explains why the average revenue increase attributed to consistently representing a brand is 23%. You would see similar results if you combined both strategies.

 

Put together, marketing and public relations strategies are the perfect combo for the success of any business! 

 

Inbound Public Relations Strategy

Inbound has been rightly named the future of PR. It combines PR’s greatest strength (content) and inbound (measurement) so you can prove the ROI of your public relations strategy in order to optimize your business.

 

Inbound PR works so well because you can see what’s working, and equally important, what’s not.

 

For example, if your business was struggling to collect backlinks from your coverage, the inbound PR approach would allow you to identify this and tweak your future strategy.

 

Inbound public relations strategy

 

This insightful presentation by Iliyana Stareva, first presented at the Inbound 2016 conference, shares everything you’ll need to know about inbound PR and how you can tweak your strategies.

 

Inbound PR is a dependable and reliable way to build your brand, generate leads, and convert those leads through your public relations strategy.

 

Simply put, inbound PR is the future!

 

What Does A Public Relations Manager Do? 

PR managers enhance content and supervise the development and proper execution of your business’s public relations strategy.

 

The typical day in the life of a public relations manager, no matter if working in-house or as an agency consists of strategizing content to promote the image of a particular business

 

 

Main Activities of Public Relations:

Standard day-to-day tasks of a PR manager can vary greatly but mostly focus on:

 

  • Writing press releases for company-related information.
  • Creating fact sheets about the company to be sent to media teams to build their brand.
  • Providing media training to both in-house and external teams.
  • Speaking at business events.
  • Finding and analyzing media coverage in order to promote that content through owned and paid media outlets.
  • Attending industry events to positively represent the brand at trade shows, recruiting events, etc.

 

Common Skills Of PR Managers

Successful PR managers not only have foundational skills, but are especially skilled in public speaking and media relations.

 

The following skills are essential for public relations success in any public relations position:

 

 

Great Communication

Public speaking, promoting content through social media outlets, networking, etc-  all require great communication and are essential for building your business’s reputation.

 

PR managers will spend the majority of their time effectively communicating and promoting a business that’s why excellent communication is such a valuable skill for ány PR manager to have.

 

Writing Skills

Besides having valuable communication skills, PR managers should also be well-versed in writing.

 

Writing press releases and company-related news requires writing skills that are able to properly convey a message to people when they read it or listen to it. That is why PR Managers must possess some writing skills if they are to effectively promote their business.

 

This is especially important when PR Managers promote their business through blog posts, website content, and press releases.

 

Creativity

Just like in marketing, creativity can go a long way in the public relations world when looking to promote a business.

 

The most effective PR managers are both creative and also know how to build the right public relations strategy to reach a wide audience. 

Not only will the creativity skill help PR managers in “boring” industries, but it will also drive earned PR coverage. If you can craft a unique spin on a story, it will attract a wide audience that will be engaged in what you have to say.

Strong Research Skills

An important part of a public relations strategy is based on researching and understanding how people communicate. Exploiting these findings can boost the image of a business.  

 

PR managers will also need to do research when planning their strategy. For instance, they might need additional information, statistics, case studies, and data points to boost the power of their owned media, in which strong research skills are essential.

 

Public relations strategy infographic

Public Relations Infographic

The Goals Of Public Relations Campaigns

Goals are the measure of success for any PR campaign.

 

Here’s a list of KPIs that you should always have when determining the effectiveness of your PR strategy.

 

(They also follow the inbound PR methodology which is a plus!)

 

Request a Free Consultation








Google Analytics Client ID

 

Brand Mentions

Brand mentions are almost self-explanatory. 

 

They are created when someone mentions your brand in any way in their earned media coverage. Most often they come out when news publications cover your story, without linking back to your website.

 

Brand mentions are great for promoting brand awareness, but there’s just one particular issue with brand mentions – they can be difficult to track.

 

Fortunately, tools like Mention scan the internet for any reference for your business’s name. These online tools can help you find out how many people covered your PR campaign and where they covered it.

 

Usually, a high number of brand mentions means a successful public relations strategy because your brand gets to be promoted through word-of-mouth.

 

But people talking about a brand does not always translate into instant success. They should be talking about good things for it to be deemed successful. 

 

Earned media coverage will sometimes mention how awful your brand is, without any mention of what is good about it. That’s why understanding the context and what people are saying about your brand is important.  

 

However, you must ensure you have the proper reverse SEO strategies in place when working to suppress negative content

 

Backlinks

Related to brand mentions, backlinks guide you to where your PR story has been discussed. The sites that have mentioned your brand will have links to your website, making it easy for readers to find your website and the original content.

 

You’ll not only benefit from new visitors when collecting backlinks from PR coverage, but you will also see a rise in your SEO rankings, too

 

Site Traffic 

Signs of a successful public relations strategy campaign are when people are discussing positively your brand and are visiting your site through earned media.

 

To replicate the success of your previous PR campaign, track the number of visitors that have visited your site compared to your previous campaign. 

Do the research, figure out where they came from (was it a particular piece of coverage?) and aim to replicate this success in your future PR campaigns.

 

New Customers

It is difficult to measure exactly how many new customers came as a result of your PR campaign. But if you were successful in attracting new customers and increasing sales in your previous campaigns, investigate and research in order to produce the same positive results.

 

To see where customers came from you can:

 

Attracting new customers as a result of your public relations strategies addresses your success.

 

For those who don’t see an immediate influx of conversion-ready site traffic, don’t get discouraged. 

 

The goal of PR is to promote brand awareness, spread your internal thought leaders’ ideas, and communicate those ideas through your brand through PR strategies. 

 

If you are doing all of these activities, there’s a high chance you will get both returning customers and new customers to purchase your products.

 

4P of marketing mix

 

Public Relations Strategies And Tools

If you are looking for PR guidance or a way to improve your PR skills, look at these helpful resources below.

 

These six excellent public relations strategies will provide you with a basis to understand public relations:

 

  • CoverageBook: Use this tool to find and collect any coverage of your PR content. It’s a great tool for PR agencies that are building coverage reports for their clients.

 

  • Mention: Tracks who’s mentioned your brand in earned media coverage.

 

  • Monitor Backlinks: Tracks who’s mentioned your brand in coverage and included a backlink to your site.

 

  • Muck Rack: Collects details of media people who might be interested in covering your PR story.

 

  • PR Fire: Takes tedious PR tasks off your hands. It’s a fantastic tool for in-house teams who’re doing their own PR.

 

  • Agility PR Solutions: Provides powerful yet easy-to-use media database, monitoring, and analytics solutions to help identify and connect with influencers, capture coverage, and measure impact.

 

CONCLUSION

It’s time to start reading, learning, and taking the first steps to strategize for the future and become a PR guru. 

 

We can’t wait to read about your successful brand in the news!

 

There’s, however, one thing you should keep in mind

… PR is an ongoing and long term strategy, and not a one-off task, for both PR and marketing departments.

 

Like with anything that takes dedication, it can take a while to see results. 

 

But don’t give up!

 

With a solid strategy and a commitment to learning strategies about getting people to talk about your company, you’ll soon see more mentions, backlinks, and a general buzz. 

 

In conclusion, it all starts now. Contact us today and let’s get started on making your brand memorable.

 

Request a Free Consultation








Google Analytics Client ID
Share via
Copy link